Free trade show photo sharing with QR code
With EventPics you collect all photos and videos of your trade show in one private album. Guests just scan the QR code, upload in seconds and you keep every perspective in original quality — no compression and no scattered chats.
The album is set up in minutes, works in the browser or via app and stays accessible after the event. Place QR codes on tables, ask friends to remind guests and start a live slideshow on TV or projector so every snapshot becomes a shared memory.
Create a private online photo gallery for your trade show – booth team and visitors can upload and view photos.
EventPics by the numbers
Real people already trust their shared event album to EventPics.
These figures come from our own usage statistics and are updated continuously. As of .
What users say
Wedding
„It's a great app and the customer service is one of the best I've ever experienced! Highly recommend for any bride/groom to use for their big day!“
Millie7891 · App Store
Family gathering
„When you have an open house gathering and all your family members are hosting, topping up food/ drinks etc, you dont have time to take photos of the guests who attended. With eventpics, just print a bunch of QR codes, scatter them all over the house and just watch your album filled up with pics of happy, well fed guests.“
Zul A · Google Play
Support
„This app worked well for gathering pics from 2 events. The only downside is that once uploaded you can't see who uploaded them. We had a small issue logging on initially but support was quick and solved. I judge a site by its service and they did well!“
Caroline Bareham · Google Play
How it works
1. Create event
Create an event titled “Trade show”. A QR code and link are generated automatically.
2. Share QR or link
Team and visitors scan or open the link and upload photos immediately.
3. Upload & leverage
Original quality, 2 GB free – Premium available anytime. Great for social recaps.
What makes trade show photos different
A trade show means a few busy days in which your booth team is focused on conversations, not on photography. Yet afterwards marketing needs pictures of the booth, product demos, talks and busy aisles for social posts, the newsletter and the internal debrief. Usually these shots are scattered across the phones of sales reps, product managers and the agency, and half of them are gone before anyone asks. Visitors take photos at your stand too, for example during a demo or at a photo spot. A shared album with one QR code gathers photos from the booth team, partners and visitors in original quality, so marketing can pick the best shots the same evening.
For internal events, see company event photo sharing and the team event photo app.
QR code for your trade show
- Create the event in EventPics and the QR code is generated at once. Add it to roll-ups, counter displays and the booth screen.
- Want it in your brand design? Use the QR Code Generator and link it directly to your booth album.
- Short on time before the show? This guide explains how to share event photos with team and visitors.
- Good places at the booth: the counter, the demo area, table tents in the meeting corner and the back of flyers.
Booth photos and moments to collect
- The finished booth on build-up day, while the hall is still empty
- The first visitors in the aisle when the doors open
- Product demos and live presentations, ideally as short videos
- Talks and panels with your team on stage
- Visitors at a photo spot or branded backdrop at your stand
- Team pictures behind the counter, everyone in booth outfit
- Meetings with partners and customers, only with the consent of the people shown
- The booth party or the get-together after closing time
Tips for exhibitors and marketing teams
- Brief the booth staff on day one: everyone should know where the album is and upload during quiet moments.
- Make one person responsible each day for photos of demos and talks, so nothing important is missing.
- Run a live slideshow on the booth screen. Visitor photos appearing live catch attention and invite more uploads.
- If you have a photo spot, connect a photo booth via the Folder Uploader or the API, so every picture also lands in the album.
- After the show, download everything as a ZIP for marketing and create a highlight video for social media. With Google Drive connected, every photo and video also lands in your own Drive and stays there.
For slides, data sheets and documents from exhibitors or speakers that should go straight into your Google Drive folder, there is our sister app EventUpload.
Frequently asked questions (FAQ)
Do visitors need an account?
No. Visitors and booth staff scan the QR code or open the link and upload in seconds. The app is optional, everything also works in the browser.
How much is free?
2 GB of storage (about 500 phone photos) is always free. Free events have a 6-week event phase, and for planned dates an additional planning phase is included beforehand. With Google Drive connected, every photo and video also lands in your own Google Drive and stays there, even after the event expires. All details on the event phases. You can upgrade to Premium any time, plans start at 4.99 EUR per month and you can cancel any time.
Is the original quality preserved?
Yes. Files keep their original resolution, which matters when marketing wants to use a picture in print or on the website.
Can visitors and staff upload videos?
Yes. Demo clips and talk recordings can be uploaded alongside photos, and the original files stay intact.
Can we use visitor photos for marketing?
EventPics collects the photos, but whether you may publish them is up to you. Pictures showing recognisable people need the consent of those people, and getting that consent is the organiser’s responsibility. A short note next to the QR code that uploads may be used by the exhibitor helps, but it does not replace consent where it is required.
Can we remove an upload?
Yes. As the organiser you can remove individual uploads at any time, or close the event after the show to stop new uploads.
Where is the data stored?
For EU users data is stored on EU servers, and EventPics complies with the GDPR.