Free Team Event Photo App: QR Code Upload for Employees
With EventPics you collect all photos and videos of your team event in one private album. Guests just scan the QR code, upload in seconds and you keep every perspective in original quality — no compression and no scattered chats.
The album is set up in minutes, works in the browser or via app and stays accessible after the event. Place QR codes on tables, ask friends to remind guests and start a live slideshow on TV or projector so every snapshot becomes a shared memory.
Create a private online photo gallery for your team event – colleagues can upload and view photos. Organising a larger event for the whole company? See company event photo sharing.
EventPics by the numbers
Real people already trust their shared event album to EventPics.
These figures come from our own usage statistics and are updated continuously. As of .
What users say
Wedding
„It's a great app and the customer service is one of the best I've ever experienced! Highly recommend for any bride/groom to use for their big day!“
Millie7891 · App Store
Family gathering
„When you have an open house gathering and all your family members are hosting, topping up food/ drinks etc, you dont have time to take photos of the guests who attended. With eventpics, just print a bunch of QR codes, scatter them all over the house and just watch your album filled up with pics of happy, well fed guests.“
Zul A · Google Play
Support
„This app worked well for gathering pics from 2 events. The only downside is that once uploaded you can't see who uploaded them. We had a small issue logging on initially but support was quick and solved. I judge a site by its service and they did well!“
Caroline Bareham · Google Play
How it works
1. Create event
Create an event titled “Team event”. A QR code and link are generated automatically.
2. Share QR or link
Colleagues scan or open the link and upload right away.
3. Upload & enjoy
Original quality; 2 GB free – Premium available anytime.
Team events: photos that should not disappear in chats
An offsite, a team building day or a workshop produces lots of photos, but they are spread across many phones. The colleague who brought a proper camera keeps the pictures on a memory card, someone else posts three blurry images in the team chat, and remote team members who could not travel see almost nothing. Later, HR or internal communications need images for the intranet or the next newsletter and start asking around. One shared album fixes this: everyone uploads from the browser in a few seconds, the organiser gets every picture in original quality, and the album doubles as a record of what the team achieved together.
Planning the end-of-year celebration? See Christmas party photo sharing and the Christmas photo scavenger hunt with printable cards.
QR code for your team event
- Create the event in EventPics and the QR code appears right away. Drop it into the calendar invite or on the agenda slide.
- Want it in company colours? Design your own with the QR Code Generator, linked straight to the album.
- For a walkthrough, read how to share event photos with all participants.
- On site, put printed codes at check-in, on the workshop tables, by the coffee station and on the bus to the offsite location.
Team event moments to photograph
- The kick-off round, with everyone still seated and coffee in hand
- Whiteboards and flip charts full of ideas from the workshop sessions, useful for the minutes too
- Small groups in the team challenge, the cooking class or the escape room
- Outdoor activities such as hiking, rafting, karting or a sports afternoon
- The joint dinner and the moment someone gives an unexpected speech
- New colleagues meeting the team in person for the first time
- A group photo at the location that includes the people who usually stay behind the camera
Tips for organisers, HR and team leads
- Send the link together with the agenda, so colleagues have it before they arrive, and mention it once at the kick-off.
- Hand out photo challenge cards with small tasks such as “our team at the highest point of the day”. They break the ice and fill the album.
- Show a live slideshow on the screen in the meeting room during breaks or at the end-of-day recap.
- Remind everyone that the album is internal, and ask colleagues before you use their photos in external channels.
- Afterwards, download a ZIP for the intranet, create a highlight video for the next all-hands meeting, or connect Google Drive so every photo and video also lands in your own Drive and stays there.
Frequently asked questions (FAQ)
Do colleagues need an account?
No. Colleagues scan the QR code or open the link on a work or personal phone and upload immediately. The app is optional, everything also works in the browser.
How much is free?
2 GB of storage (about 500 phone photos) is always free. Free events have a 6-week event phase, and for planned dates an additional planning phase is included beforehand. With Google Drive connected, every photo and video also lands in your own Google Drive and stays there, even after the event expires. All details on the event phases. You can upgrade to Premium any time, plans start at 4.99 EUR per month and you can cancel any time.
Is the original quality preserved?
Yes. Uploads keep their original resolution, so the pictures work for the intranet, presentations and print.
Can colleagues upload videos?
Yes. Photos and videos are both supported, and the original files stay intact.
Can remote colleagues see the photos?
Yes. Share the link in the team chat or by email. Colleagues who could not attend can view the album in the browser without registering.
Where is our data stored?
For EU users data is stored on EU servers, and EventPics complies with the GDPR.
Can we add a photo booth to the team event?
Yes. A photo booth can upload automatically via the Folder Uploader or the EventPics API, so its pictures land in the same album.