Free School Event Photo Sharing App for Parents and Teachers
With EventPics you collect all photos and videos of your school event in one private album. Guests just scan the QR code, upload in seconds and you keep every perspective in original quality — no compression and no scattered chats.
The album is set up in minutes, works in the browser or via app and stays accessible after the event. Place QR codes on tables, ask friends to remind guests and start a live slideshow on TV or projector so every snapshot becomes a shared memory.
Create a private online photo gallery for your school event – teachers, parents and students can upload and view photos.
EventPics by the numbers
Real people already trust their shared event album to EventPics.
These figures come from our own usage statistics and are updated continuously. As of .
What users say
Wedding
„It's a great app and the customer service is one of the best I've ever experienced! Highly recommend for any bride/groom to use for their big day!“
Millie7891 · App Store
Family gathering
„When you have an open house gathering and all your family members are hosting, topping up food/ drinks etc, you dont have time to take photos of the guests who attended. With eventpics, just print a bunch of QR codes, scatter them all over the house and just watch your album filled up with pics of happy, well fed guests.“
Zul A · Google Play
Support
„This app worked well for gathering pics from 2 events. The only downside is that once uploaded you can't see who uploaded them. We had a small issue logging on initially but support was quick and solved. I judge a site by its service and they did well!“
Caroline Bareham · Google Play
How it works
1. Create event
Create an event titled “School event”. A QR code and link are generated automatically.
2. Share QR or link
The school community scans or opens the link and uploads photos immediately.
3. Upload & enjoy
Original quality, 2 GB free – Premium available anytime.
Photos at school events: many cameras, little overview
At a school concert, a sports day or the summer fair, the best photos are rarely taken by one person. Parents film their own child from the third row, teachers grab quick shots between duties, and older students capture what happens backstage. Afterwards the pictures end up in class chats, compressed and scattered, and the school office keeps asking who has the photos of the choir. A shared album collects everything in one place: parents add what they shot, the school chooses images for the yearbook or the newsletter, and families who could not come still get to see the performance.
For the big day at the end, see graduation photo sharing. For tournaments and sports days, there is the sports event photo app.
QR code for your school event
- Create the event in EventPics and the QR code is ready at once. Print it on the programme or the letter to parents, so families have it before the day starts.
- Want the school logo on it? Make a custom code with our QR Code Generator that links straight to your album.
- New to this? Here is how to share event photos with a whole school community, step by step.
- Good spots on the day: the hall entrance, next to the stage, the cake sale table and the classroom doors.
Moments worth capturing at a school event
- The first song of the school choir and the nervous faces just before it
- Class groups lined up in front of the building, one picture per class
- Pupils presenting their projects at the science fair or open day
- Backstage at the school play: costumes, make-up and last-minute prompts
- Teachers in an unusual role, at the barbecue or in the staff relay race
- The cake sale and the parents’ café that keep the whole day running
- A wide shot of the full hall or schoolyard at the end of the day
Practical tips for schools and parents’ associations
- Announce the album early: put the link in the parent newsletter a few days before, so families can save it.
- Ask one or two class representatives to remind parents during the breaks. A personal reminder works better than a poster on its own.
- Agree on a photo policy beforehand. Some families do not want their child shown, so make clear that the album is for the school community and not for social media. If needed, you can remove individual uploads afterwards.
- Run a live slideshow on the projector in the hall during the breaks or at the closing assembly. Children love spotting themselves.
- After the event, download everything as a ZIP for the school archive, or connect the school’s Google Drive, so every photo and video also lands in that Drive and stays there.
Frequently asked questions (FAQ)
Do parents need an account?
No. Parents, teachers and pupils scan the QR code or open the link and can upload right away. The app is optional, everything also works in the browser.
How much is free?
2 GB of storage (about 500 phone photos) is always free. Free events have a 6-week event phase, and for planned dates an additional planning phase is included beforehand. With Google Drive connected, every photo and video also lands in your own Google Drive and stays there, even after the event expires. All details on the event phases. You can upgrade to Premium any time, plans start at 4.99 EUR per month and you can cancel any time.
Is the original quality preserved?
Yes. Photos are stored and downloaded in original resolution, so they are sharp enough for the yearbook or the school chronicle.
Can parents upload videos of the school play?
Yes. Photos and videos are both supported, and the original files stay intact.
Who can see the photos of our pupils?
The album is private: it opens for people who have the QR code or the link. Share it through school channels rather than public social media. For EU users data is stored on EU servers.
Can we remove a photo if a parent asks us to?
Yes. As the organiser you can remove individual uploads at any time, or close the event when you want to stop new uploads.
Can grandparents who were not there watch the concert?
Yes. Send them the link and they can view the photos and videos in the browser, without an account and without installing anything.